Lydia Iseh is a writer with years of experience in writing SEO content that provides value to the reader. As someone who believes in the power of SEO to transform businesses, she enjoys being part of the process that helps websites rank high on search engines. Currently working as a CMO at Assignyourwriter, she is trying to get the company back to the top again.
What does it mean for a business to be organised? Is it for workers to make it through the workday alive? Or getting through the day without any costly errors at work?
Business organisation refers to the well-laid-out plans and preparations that ensure the smooth running of your organisation. However, these plans and preparations may get too overwhelming to handle. This is where organisational tools come in.
They help to ease the burden of organising and save you time that you can use to get more work done. This article focuses on these tools every business needs and shares how you can put them to use for a better-organised business.
To begin, we will define what it means when we say a business is organised. Keep reading to find out.
Business organisation is how your business is structured to help you achieve and meet your business goals. It means coordinating your resources and allocating them efficiently to various departments and needs to carry out your set plans.
Business organisation helps in the growth and development of every business, so it should be inculcated in your growth strategy. You must have a well-mapped-out plan that details how activities should be carried out, when to do so, and who should handle it.
It helps to develop a workable structure for members of the team, different positions, and activities which ensures a smooth and effective workflow process.
When a business is organised, it reduces the risks associated with poor organisation, including wastage of resources (money, time, energy), errors that can cost the company its reputation, or large sums of money, poor customer service, and lots more.
Introducing a business to an organised structure early on speeds up the business growth. You can make or break a business depending on the organisational skills and structure that has been established in the work environment.
Working towards an organised business is not a one-day job; it is a continuous process that gets ingrained in team members as time passes. To help ease this process and bring everyone on board without hassle, many businesses employ organisational tools.
We’ll discuss some of them below.
One of the essential features of organisational tools is that they must be easy to use so that all team members can quickly get the hang of it. We have highlighted five of our favorite easy-to-use organisational tools below.
One of the most difficult aspects of every business is organising paperwork. If your business still uses paper to store vital client information, business details, meeting notes, etc., you’re doing many things wrong.
There is just so much that can go wrong with paper storage; from your sensitive information getting into the wrong hands to data loss if anything happens to the paper. Filing cabinets and storage drawers just do not cut it anymore.
To achieve better organisation in your company, you need a knowledge base software that can house all your company’s vital information. One tool that can help you with this is Slite. It is a must-have solution your whole team will love because it helps everyone collaborate effectively.
With Slite, you can curate every information you think is necessary to store into a database and give the entire team (or key players) access to the knowledge base. This opens your team up to work on all sorts of documents, meeting notes, projects, etc., together.
It doesn’t matter where they are; your knowledge base software fosters unity and a collaborative spirit among your team because everyone can pitch in on the doc and even make edits.
Slite is perfect for storing your customer data and information about the company that your clients may need when they have questions about your business or product. Slite is like your virtual filing cabinet that keeps your documents safe and makes them easily accessible.
You spend less time searching for files, project updates, etc., whatever you are working on syncs to the cloud and is stored immediately. You can start using Slite for free and upgrade to any of the paid versions when you’re ready.
Working as a team, whether remotely or physically, can be a daunting task. Miscommunication, misinformation, assumptions, delays, and other team-related challenges crop up when it’s time to work together. This can make the company come off as disorganised and not united.
With a teamwork management tool like Workast, teamwork becomes a breeze. If your team already collaborates on Slack, Workast is a tool that can make your processes even smoother. It helps to delegate tasks, manage projects, run meetings, streamline processes and find out what your team is working on.
Integrating Workast to your Slack is stress-free and only takes a minute. You don’t even have to set up a new account; all you need to do is install Workast to Slack and start collaborating immediately.
No need to get worked up when the next team project comes up; Workast streamlines the entire tasks, so everyone knows what they’re working on. It also collects all your emails and messages so that your inbox doesn’t get flooded while you work.
It’s so handy; you can use it to quickly turn a Slack message into a task while you chat. It is integrable with most apps and tools you use every day, including your email, so you can merge all your pending tasks in one app—Workast.
Get started with Workast for free and upgrade to any of the three paid plans when you think it necessary.
If you’re looking for an app that can help you manage work activities for executives and team members, Trello is your go-to.
Trello provides boards that help you track the progress of any activity while it is ongoing. It is an automation app that you and your team can use to access and assign responsibilities so everyone knows what they’re working on.
This allows for the smooth operations of work processes. It is highly integrable with other apps and tools that you use, so you don’t have to hop between apps. In assigning tasks, you can set priority labels for the urgent or crucial tasks to help the team prioritize.
Its card-based layout allows you to plan out the tasks for the week so the team can get in on what’s to be done and plan towards getting it done.
Managing a project can get easier with Toggl Plan. It’s a tool that helps you chart the course of your project by setting milestones, organising your timelines, and planning your project.
It’s a user-friendly app that will help you manage your project alongside your team so that everyone is working together to achieve a common goal. Toggl Plan takes the guesswork out of our project because it allows you to carry the team along every step of the way.
You can integrate Toggle Plan with many apps, including Slack, Asana, Trello, and more, to help you streamline your process. It’s available on free and paid plans, per your preference.
Canva is the best organisational tool for creatives. It helps you and your team to collaborate effectively with easy-to-customize templates and drag-and-drop items in one space. Canva allows teams to work together on designs, make edits and modifications to one document to improve productivity.
With Canva, your team can create brochures, presentations, social media posts, and other designs and provide input in the same place. This helps your design projects to get done faster since everyone has access to the design.
You can use Canva for free or upgrade to Canva Pro to enjoy more features and tools.
Knowmax is one of the best KM systems when it comes to supporting the customer support staff in enterprises. Being a full-suite knowledge management platform, Knowmax has various tools like how-to guides, knowledge base, call center scripting software, decision tree software, LMS-lite, etc that help in boosting the customer as well as the agent experience in the organizations.
With Knowmax, various customer service metrics like First call resolution, average handle time, CSAT, etc can be improved considerably, thus improving the overall CX score of the organization.
EasyRinger stands out as an invaluable tool for businesses aiming to maintain seamless international communication. This service provides virtual phone numbers that can forward calls to your actual phone number, regardless of your location, thus creating a local presence in multiple countries without the need for physical offices.
Key Features:
Virtual Phone Numbers:
EasyRinger offers virtual numbers in various countries, allowing your business to have a local phone number for clients and partners abroad.
Call Forwarding:
Calls made to the virtual number are forwarded to your real phone number, ensuring you never miss important calls, no matter where you are.
Affordable Rates:
EasyRinger provides an economical solution to international communication, helping businesses avoid the high costs associated with traditional international calling plans.
Flexibility:
The service is flexible, catering to the needs of businesses of all sizes, from small startups to large enterprises.
Ease of Use:
Setting up and managing your virtual numbers is straightforward with EasyRinger’s user-friendly interface.
Why Your Business Needs EasyRinger: EasyRinger enhances your business's reach and accessibility. Offering local numbers builds trust with international clients who may prefer calling a local number over an international one. Moreover, the cost savings on international calls can significantly impact your bottom line. For example, if your customer base is in Ireland, you can get an Irish phone number through EasyRinger, ensuring seamless communication. With EasyRinger, your team can stay connected globally without hassle, making it a must-have tool for any business aiming to expand its international footprint.
It’s one thing to have the necessary tools to keep your business organised, knowing how to go about it is another. See these three simple steps that will help you get on track:
1. Go paperless
Like we have mentioned earlier, submerging yourself and your team in an enormous heap of paperwork is archaic.
For better organisation, use the tools provided to switch to the paperless time. It will not only help your team work faster, they also do not have to waste time searching for files since it’s all virtually accessible.
2. Track work activities online
You no longer have to wait for updates to be brought in before you can stay on top of work activities. It doesn’t matter where you are, track activities with a project management tool so you never have to miss any work update again. Integrate your necessary work apps to your tool for better productivity.
3. Plan projects ahead
Don’t wait till the last minute to map out the trajectory of your projects. Use the right work tools to keep abreast and plan ahead so that there are no last minute delays. This can portray your company as amateurish.
With the right organisational tools, your work processes can be as seamless and hassle-free as possible. They will help you maintain order on projects and help the team collaborate without drawbacks.
The tools we have listed in this article are simple to use powerhouses that will keep your team in line and help you grow your business effectively. Try them out today.
This article is a guest blog written by Lydia Iseh. To contribute a guest post to Workast.com, please complete the expression of interest form here.
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